Purpose of Sending a Team to a Race

1. To Win
2. Visibility
3. Inter-team Camaraderie
4. Participate while promoting women's running

Steps to Forming a Team for your assigned Team Race (see note below):

1. Broadcast Email to team members promoting the race. It is the team captain's responsibility to find team members for their assigned race.
2. Investigate entry information and distribute to potential team members.
3. Research accommodations. Inform team members of the accommodations that you will be handling and which are up to them. Research airfares and offer suggestions.
4. Determine the reimbursement amount from the Team Coordinator. Please contact the Team Coordinator once you have a reasonable idea of cost, i.e. Number of runners interested, cost of airfare, hotel, etc. Then inform team members of reimbursement amount.
5. Form the teams based on taking the fastest runners. Alternates/Slower runners can be added to complete a team.
6. Team captain must set and publish a deadline date to select the previously specified number of paid team members (this date should leave runners plenty of time to enter the race and make travel arrangements).
7. Team captain must specify a deadline date that the team members must confirm that they are going to the race.Team captain must maintain a list of alternates. Faster runners who express interest after the deadline date should be placed onto the alternate list, based on time (i.e. they would move to #1 on the alternate list if they were the fastest).
8. Once a person is selected to the race team and confirmed they can not be "bumped" just because a faster person expresses interest after the deadline.
9. Distribute, collect and turn into the Team Coordinator the expense reimbursement forms.
10. Collect results and times of team members, team placing. This needs to be given to the Newsletter Coordinator for monthly WINGFOOT article AND to the ATC Women's Team Coordinator for report to Board meeting.
11. Any questions or problems with this process should be directed to the ATC Women's Team Coordinator.
12. NOTE: All Team Races are agreed upon during/after the annual team meeting or can be selected later by the Team Coordinator based on budget, team competition and enough interested team members to make a team.

Each team captain must keep and send out a "log" of information to all team members who express interest in the race. Something like this:

Today's Date: 08/10/01
Race: Bob's 5K Run
Race Date: 10/01/01
Race Place: Timbuktu, ND
Race Hotel(s): Holiday Inn, Timbuktu **ask for race discount $45 800-HOLIDAY Super 8, Downtown Timbuktu $45; AAA discount for $40 800-800-8000
Suggested Transportation: Delta flight 1234 Depart3:15PM Arrive 6:15PM Currently $125 800-221-1212
Reimbursement: 3 Members@$150; free race entry to all team members
DEADLINES: Selection Date: 07/30/01
Confirmation Date: 08/14/01 **If moved from alternate list to selected list, you have 1 week from being contacted to respond
Team Captain: Marion Jones
Contact Information: Home: 770-123-4567 Work: 770-123-4567 Cell: 678-123-4567 email: fastrunner@mindspring.com